Department:

Division of Ecampus, Corporate & Workforce Education

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

A Resume
A Cover Letter explaining how your education and experience will help you succeed in this role.

For additional information please contact: Michelle McAllaster at Michelle.mcallaster@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Ecampus Student Project Assistant for the Division of Ecampus, Corporate & Workforce Education at Oregon State University (OSU).

Reporting to the Associate Director of Corporate and Workforce Education, this position supports the optimal operation of all corporate and workforce education collaborations, which increases access and affordability for working adult learners to online education at Oregon State.

Do you enjoy working with data, solving problems, and collaborating with people? Are you self‑motivated, reliable, and curious about how universities collaborate with industry to make education more accessible? Join us as a Corporate and Workforce Education Operations Assistant and help make a positive impact on the student experience at Oregon State.

In this role, you’ll use artificial intelligence (AI), Microsoft Excel, and other analytical tools to organize, interpret, and summarize data that informs process improvement. You’ll complete a range of defined, task‑based assignments—such as data preparation and analysis, information gathering, documentation, and summary reporting—that contribute to our decision‑making processes.

Position Duties:

Communication: Help with routine internal communications with division teams and campus partners
Meeting Support: Assist with meeting prep and revision of meeting notes and storage. Assist with follow-up tasks as needed
Collaboration Verifications: Assist with verification requests, associated tracking of verifications, and follow-up with students
Data Analysis and Quality Assurance: Perform regular detailed review and analysis of student and corporate collaborator data
aimed at proactive identification of issues that impact the student experience
Event Coordination Assistance: Support the organization of recruitment fairs and events, both in-person and virtually. Monitor and report on marketing collateral inventory
Documentation: Document and map out processes for managing corporate and workforce agreements, and keep the documents and processes updated
Research: Support research efforts that contribute to executive briefs and regular collaborator summaries/updates

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Critical Thinking, Technology, Professionalism

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
- High School student: Regularly enrolled in a high school or participating in a home-schooling program
- Undergraduate and post-baccalaureate student: 6 credit hours per term
- Undergraduate international student: 12 credit hours per term*
- Graduate student officially admitted to Graduate School: 5 credit hours per term
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

Current enrollment as an Oregon State University student; applicants who expect to remain enrolled and employed in this position for at least the next 18 months will receive priority consideration.
Clear written communication skills, including professional email habits and timely communication of questions or concerns.
Comfortable learning and using new technology and software tools.
Reliability in meeting deadlines and responding to feedback.
Strong attention to detail, organizational skills, and the ability to manage multiple structured tasks accurately while prioritizing competing deadlines under high expectations.

Preferred Qualifications:

Experience with data analysis tools (e.g., experience using R and Python programming languages is a plus).
Familiarity with project management tools (e.g., Asana, Trello) or CRM platforms such as Salesforce.
Familiarity with Microsoft Office tools, especially Word, Outlook, SharePoint, and Teams.
Experience with Microsoft Excel, including sorting, formatting, and simple formulas.
Academic background or coursework in areas such as data analytics, business analytics, computer science, engineering, information systems, or related fields is helpful. Students from any major are encouraged to apply—relevant skills, experience, and interest in data‑informed work are more important than program of study.
Interest in corporate education, workforce development, or higher education operations.
Experience in roles that required managing detailed tasks or working from established procedures.
Prior experience working independently while staying accountable to a supervisor or team.
Curiosity, initiative, and a willingness to learn from feedback and examples.

Working Conditions/Schedule:

On site work is based in the Valley Library during business hours (8 am and 5 pm) on Tuesdays, Wednesdays, and Thursdays.

Salary Range:

16.70

Anticipated Start Date:

2026-09-14

Anticipated End Date:

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